Secure Digital Platform for Cryostorage Operations
Unifying cryostorage, logistics, and compliance in one secure platform
Context
CryoFuture is a specialized, technology-enabled fertility specimen storage and transportation company in the U.S. that provides long-term, secure, and cryopreserved storage for embryos, eggs, and sperm. Founded by embryologists and healthcare executives, it operates a network of secure, disaster-resistant facilities featuring 24/7 monitoring and white-glove, GPS-tracked transportation to support IVF clinics and patients.
Problem
Existing processes relied on manual record-keeping and fragmented tools, making it challenging to maintain real-time visibility of inventory and ensure rigorous compliance standards. In an industry where safety and precision are paramount, CryoFuture sought a unified platform to streamline storage management, integrate new RFID tracking technology, and enhance the experience for partner clinics and their patients.
- Manual specimen tracking and paper-based consent forms introduced risk of human error and auditing difficulties.
- Limited real-time insight into storage conditions and specimen status for clinic staff.
- Billing and account management were handled through separate systems, causing inefficiency and user inconvenience.
- No single interface for patients to review their storage plans, sign consents, or receive updates, leading to frequent support queries.
- Integrating data from clinic EMR systems and coordinating specimen transport requests required significant staff coordination.
Solution
Preux designed and delivered a secure, scalable SaaS platform: CryoFuture One™. It supports full multi-tenancy, strict role-based access control, and EMR-ready integration. RFID-level inventory tracking enables real-time traceability for every cane, vial, and straw across the storage lifecycle.
- A self-service patient portal covers onboarding, plan selection, e-consent signing, and payment setup. Clinics can assign consent forms and track status centrally. Alerts are triggered for various statuses. All communications are logged.
- Billing is fully integrated and supports cycle-based plans, specimen- or plan-level billing, off-platform reconciliation, and real-time invoice control. The platform automates renewals and supports refunds, promos, and partner-specific pricing models.
- Transportation is fully embedded: clinics initiate GPS-tracked requests with full audit trails and push notifications. CryoFuture’s ops team can monitor transit status and flag delays or risk events. The system connects to validated couriers and internal vaults.
- Role-specific views allow embryologists to manage inventory, admins to monitor logistics, billing teams to manage payments, and directors to oversee operations. Every feature is audited and monitored for platform insights and security.
Outcome
Specimens managed in real time
A multi-tenant platform tracks every cane, vial, and straw across four facilities with RFID-level precision.
Increase in monthly collections
Automated billing reduced missed payments and improved cash flow across CryoFuture’s client base.
Data breaches since launch
HIPAA-compliant design, encryption, and audit trails ensure airtight security and regulatory alignment.
CryoFuture’s operations transformed from paper logs and siloed tools to a seamless digital system. Clinic staff now manage cryostorage in seconds instead of hours – for example, locating a specimen or scheduling a transfer is a quick database search or a few clicks in the app, not a series of phone calls. The platform’s automated billing boosted monthly collection rates by about 20%, directly improving cash flow.
Crucially, compliance is no longer a worry: every consent form and chain-of-custody event is recorded, helping CryoFuture meet regulatory standards without manual effort. Since launch, CryoFuture has expanded to new regions with confidence, knowing the system scales to each facility and new use-case. It’s not only a technical success but also a competitive differentiator – clinics partnering with CryoFuture gain a cutting-edge tool to manage their fertility preservation programs.
Technology
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1
CXO Advisory
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2
PM/BA
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5
Engineers
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2
QA
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2
UX/UI
About Preux Software
Preux is a high-trust software development partner, known for embedding dependable, well-structured teams into ambitious organisations.
We specialise in delivering web platforms, SaaS products, and compliance-driven systems with particular strength in regulated sectors like healthcare and finance.
Our distributed teams — drawn from top-tier European talent — include developers, QA engineers, project managers, and UX designers. We work across modern stacks including Node.js, React, .NET, and Laravel, integrating AI and ML where it adds real, strategic value — not for show, but to solve meaningful problems.
Clients choose us not just for technical execution, but for the clarity, composure, and strategic insight we bring to complex builds. With a track record that includes Rolls-Royce, IBM, CryoFuture and Axxelist, Preux is trusted by companies who value quality over haste, and precision over hype.
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